Academic Office Manager and Registrar, June '24

The Academic Office Manager/Registrar requires a multi-tasker who is highly organized, efficient, analytical, and willing and able to work closely in support of the administration, faculty, and students in a fully immersed boarding school environment. This position will support the Academic Dean and the Dean of Faculty. All employees of the Academy are expected to actively support and fulfill our mission “to create a deep sense of belonging for every member of our community. Through intentionally designed experiences and challenges, our students develop the knowledge, voice, and character to live with purpose and integrity.”

Organizational Relationships: The Academic Office Manager and Registrar reports to the Academic Dean

Essential Duties and Responsibilities include, but are not limited to, the following:

Organize and facilitate faculty recruitment, evaluation, and professional support.
Prepare presentations and other documents as needed.
Maintain professional calendars for the Academic Dean and the Dean of Faculty.
Screen and prioritize appointments and phone calls.
Solicit and prepare agendas for academic meetings, take minutes,

and distribute academic meeting reminders and minutes.

Maintaining academic office resources and files.
Process student absence permissions.
Coordinating correspondence with faculty, outside institutions, parents and students as needed.
Aid with Scholarship application and support the Cum Laude Committee during selection.
Assist with special projects including major initiatives, such as strategic and long-range planning.
Aid with the Faculty Mentoring Program and other professional development needs.
Aid with academic functions including faculty meetings, new faculty orientation, graduation, awards events, etc.
Operate as a liaison with the Student Life Office, Admissions, Development, Communications, and all other departments within the Academy.
Proctor students in the Academic Office when needed.
Schedule larger communal classroom spaces on campus.

Registrar duties include:

Setup and Preparation of Academic Records

Create report cards.
Create transcripts.
Manage grade and comment reports, including push page verbiage.
Provide official transcripts to institutions and unofficial transcripts to students and their parents.
Create honor rolls.
Generate data output as needed (Academic Council, Faculty Meetings, College Advising, Scholar Programs, Cum Laude, Society, etc.).

Class Schedule and Course Enrollments:

Create and adjust the Academy’s Master Course Schedule and input and maintain the schedule on the Academy’s online platform.
Manage annual course registration for returning students (spring) and new students (summer).
Assign students and teachers to classes, study halls, and classrooms.
Upload, manage add/drops, course rosters, and maintain schedule throughout the year.
Adjust the of the Master Schedule on the platform to match the school plan book.

Manage all incoming student transcripts and credit allocation and communicate with registrars at other schools.

Academic Records:

Supervise grade and comment entry by teachers. Adjust/correct grades and credit awards as required.
Enter awards into the platform at the end of the year.
Manage and maintain permanent records of current students as per the retention policy.
Create and maintain a record of each student’s “Road to Graduation” by keeping track of credits and graduation requirements.

Serving as a liaison with College Advising Office and the Learning Center.
Interface with educational consultants when necessary.
Annually create learning modules for Learning Center Ed Plans and New Student Profiles.

QUALIFICATIONS

Bachelor’s Degree and 5 years of experience; exceptional interpersonal, analytical, and communication skills (written and oral); ability to manage multiple relationships and priorities.

TO APPLY

Interested candidates should Apply Online or submit a letter of interest, resume, and 3 references to hr@kua.org. This position begins June 1^st, 2024.

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