Dear KUA Families,
It has been a busy summer on The Hilltop and the Health Center is gearing up to welcome everyone back for the start of the school year. This year, with COVID-19, we are faced with new hurdles, but the Health Center’s goal remains the same: bring healthy students safely to campus and have them remain healthy throughout the year. I want to provide you with new guidance that will help us accomplish this goal.
Today we are sharing the KUA Community Health & Wellness Expectations
- a set of policies related specifically to health and wellness that will guide our actions as we reopen campus and begin the fall semester. Information is changing quickly and we will continue to monitor and update these policies as needed.
We encourage you to read the full set of policies, but here we will address six key areas for a healthy arrival:
- Travelling to Campus
- Quarantine Requirements
- Heightened Monitoring
- Daily Health Screenings
- Care of a student that is COVID-19 positive, exposed, or symptomatic
- Regional Support Resources
- Flu Vaccine
- Packing List
I recognize that this is a tremendous amount of information. All of us here at KUA are ready to answer any questions. We will follow up shortly with more information regarding academic programming, expectations and details on residential and student life, and the Community Health Commitment for the coming year. You can find information and an archive of all communications online at Reopening Campus
Director of Health Services
Traveling to Campus
KUA will require quarantine by all students based on their point of origin and mode of transportation to campus. The following dates will allow us to space out arrivals and account for required quarantine periods. We ask that you complete either the Domestic Student Travel Form of the International Student Travel Form located in the Parent Portal with your student’s travel information.
For questions regarding travel arrangements, please contact Kathy Langevin at firstname.lastname@example.org
I am a student traveling by public transportation (plane, bus, train, taxi/car service) from…
A Low-Risk Area
- New Students: Arrive to or near campus August 18-19. Quarantine for 7 days prior to travel and then for an additional 7 days upon arrival.
- Returning Students: Arrive to or near campus August 19-20. Quarantine for 7 days prior to travel and then for an additional 7 days upon arrival.
Low-risk is defined as any county with less than 400 active cases of COVID-19 per one million residents.
*Specific arrival days and times will be coordinated directly with Mrs. Langevin. Please check your email as we approach these dates.
A High-Risk Area:
All Students: Arrive to campus on August 12-13. Quarantine for 14 days upon arrival.
High-risk is defined as any county with more than 400 active cases of COVID-19 per one million residents, has increasing cases and increasing positivity rates over the most recent 14-day period or a positivity rate of 10% or greater.
Outside the U.S.:
All Students: Arrive after August 10. Quarantine for 14 days upon arrival.
I am a student traveling by a private car directly from my home to KUA and I am a...
- Student Leader: Arrive to campus August 22-23. Quarantine for 14 days prior to arrival.
- New Student: Arrive to campus August 24-25. Quarantine for 14 days prior to arrival.
- Returning Student: Arrive to campus on August 26-27. Quarantine for 14 days prior to arrival.
Specific arrival days and times will be coordinated directly with Kathy Langevin in the Office of Student Life. She will be in touch by email closer to arrival.
If you choose to quarantine on-campus, KUA will provide you with the following during your time on campus.
- Twice-daily health checks.
- Single-occupancy rooms with no shared bathrooms. This will be accomplished by knocking on the bathroom door prior to entering to ensure the bathroom is unoccupied.
- Snacks and meals will be provided and will be eaten outside or in the dining hall using our newly redesigned space that allows for social distancing and face protection.
- Activities will be provided to keep students healthy and busy.
- Testing will be done at prescribed points during the school year.
We will do our best to have students quarantine in their “long-term” dorm room but if that is not possible, the student will move to their own dorm room after the quarantine period.
If you choose to quarantine off-campus, either because of your proximity to campus or because your family has identified a location near campus, the quarantine should include the following:
- Being socially distant at all times
- Wearing a mask outside of your accommodations
- Not taking public transportation including Uber, Lyft, Taxi, buses, etc.
- Taking and recording your temperature daily for review by the Health Center staff
- Not attending large public gatherings
Each state has different requirements for out-of-state arrivals and these states are revising guidance frequently. Please be aware that renting a hotel or Airbnb in each state may require something different and you should make sure you ask all the questions ahead of time. Here are the requirements of three surrounding states:
Heightened Monitoring Period
To ensure the safety of our campus, we are using the first two weeks of school, beginning August 28, as a heightened monitoring period with strict campus guidelines. This is a critical time for the short and long-term health of our community. We will conduct twice-daily health checks on all students and employees. During this period all activities and athletics will be offered with social distancing or mask-wearing.
Mask wearing forms the foundation for our ongoing health and safety. Students and employees must wear masks at all times when inside of buildings, except when a student is in their own dorm room, while eating in Doe Dining Commons, and while participating in certain activities such as dance, chorus, theater, and athletics. Outside of buildings, we ask that every person have their mask immediately available to put on should social distancing be compromised.
Each family is encouraged to spend time looking for proper fitting masks that your student likes and feels comfortable wearing. We recommend owning at least 7 cloth masks due to washing requirements. Labeling each mask for a day of the week will help ensure cleanliness. A few suggestions for identifying the proper mask:
- GAITERS are NOT allowed inside academic buildings or the dining hall as an acceptable form of face covering.
- The thicker the material the better (3 layers is the best).
- Have your child perform the flame test, put the mask on and try to blow out a candle. If they can blow it out, it is too thin to be effective.
- Washable is better for the environment.
- Washing at the end of each day is important and must occur in a washing machine with hot water and then dried on high heat.
We know this is going to be hard for students, but as we see a surge in cases, we feel strongly about making this mandatory. We are happy to have the student bring disposable masks or we can provide disposable ones if you prefer that style. This may include the need for headbands to take the pressure off the ears.
Daily Health Screenings
All students, employees, and any visitors/vendors will be screened daily. The health screening includes a set of questions and a temperature reading. We will graph the temperatures and anyone with an increase of 2 degrees from baseline or a temperature over 100.0 will be flagged for an additional Health Center screening.
We recommend that every student be tested prior to arrival on campus. However, we recognize that with limited testing in the United States, this may not be feasible. If you are unable to secure a test at home, please alert the Health Center prior to arrival. Students will be tested after arrival and again around day 10 of the quarantine/heightened monitoring period. We will also test anytime someone develops symptoms or is exposed to a known COVID-19 positive person. We have contracted with a company that provides test results within a reasonable timeframe and is able to bill insurance.
Caring for Students Who Test Positive, Are Exposed, or Symptomatic
The Health Center, in consultation with campus partners, has developed a comprehensive policy to minimize exposure to COVID-19 and properly care for our students while on campus. We are asking families to designate a trusted adult within driving distance to KUA who could care for your child if they should need to isolate or quarantine. We understand that this is not always possible. In those cases, we have designated secure spaces on campus for isolation and quarantining that protects both the student and the campus community. In addition, we have trained an internal contact tracing team which will immediately begin the process as needed. We recommend that each student create a “Go-Bag” which will include travel-size toiletries, nightclothes, a change of clothes (in addition to nightclothes), and a phone charger. We will keep these items in sealed plastic bags in the Health Center. We will close down dorm rooms for 24 hours if a student tests positive or is symptomatic and we want to ensure the student has the necessary items they need for that time.
Regional Support Resources
As noted above, this year we are encouraging students to identify a family member, consultant, or friend within driving distance of the Academy where they may safely and comfortably stay should a health emergency arise. With shortened breaks and uncertain quarantine requirements around travel, students would benefit from having a trusted adult who can support their needs here in the region. Please take a moment to fill out the Regional Support Resource survey in the student portal and indicate if you have someone nearby. If this is a challenge for your family, not to worry. Just reach out so that we can work with you. The information you provide is important and confidential.
This year a flu vaccine is required for all students and strongly encouraged for all employees, except those with a medical or religious waiver. You will need to fill out a waiver and have it notarized by your local state or town authority and sent to the Health Center. The flu vaccine consent form will be sent out closer to when they will be administered. The vaccine will be free as in recent years.
This year we are asking students to bring only necessary items to campus. Clothing, school supplies, some electronics will be appropriate. Non-KUA furniture, rugs, and shelving units are discouraged. Our goal is to reduce clutter and set students up to maintain clean, sanitized spaces. It is also possible that students will have to move rooms after the initial move-in phase due to the complexities of accommodating the campus-wide transition from quarantining to normal operations. We are hopeful that students will be able to pack up quickly and easily when necessary. A specific packing list will be shared in early August.